Adoption and Business Case Process for New and Innovative Medical Technologies
Case reference FOI2026/03769
Received 9 July 2026
Published 1 October 2026
Request
This request concerns the Trust's governance and business case process for adopting new and innovative clinical technologies. To be precise about what I mean:
In scope: technologies that are novel to the Trust; implantable devices; high-cost or specialised devices; novel diagnostics; digital health or Software as a Medical Device; and, in particular, technologies that are subject to, or recommended by, NICE guidance (for example Medical Technologies Guidance, Diagnostics Guidance, Interventional Procedures Guidance, Technology Appraisals, or an Early Value Assessment). Also in scope is significant clinical capital equipment introduced through a business case, such as robotic surgical systems, theatre tables, imaging systems, and higher-value ward equipment where it forms part of a service change or investment case.
Not the primary focus: the routine replacement, medical equipment library, clinical engineering, or general estates and facilities procurement of established, commodity equipment on a like-for-like basis (for example standard beds or blood pressure monitors purchased as replacements). Please provide that process only if the same committee, template, or route also governs the introduction of the novel and innovative technologies described above, in which case please say so explicitly.
Where responsibility for the above is split across more than one committee or group (for example a medical devices or new products committee, a new interventional procedures committee, a capital investment group, and a digital or NICE-implementation route), please provide the information for each relevant committee and identify which one owns which category.
Request for recorded information
1. A copy of the current business case or application template(s) used to seek approval for the introduction of a new or innovative clinical technology as defined above, including implantable, high-cost, and specialised devices.
2. A copy of the capital business case template(s) used for significant clinical capital equipment (for example the Strategic Outline Case, Outline Business Case, and Full Business Case, or equivalent staged templates), where these are distinct from the template at (1).
3. The name of the committee(s) or group(s) responsible for approving each of the following, and confirmation of which committee owns each:
(a) new and innovative medical devices, including implantables and high-cost or specialised devices;
(b) novel interventional procedures or techniques;
(c) significant clinical capital equipment such as robotic systems and theatre tables; and
(d) digital health or Software as a Medical Device.
4. The Terms of Reference for each relevant committee.
5. The membership of each relevant committee by role or job title, and the name or job title of the chair or responsible officer.
6. The meeting frequency of each relevant committee, the scheduled meeting dates for the current and forthcoming year, and the deadline for submission of papers ahead of each meeting.
7. Any additional standard submission forms associated with the process (for example a new product or device request form, clinical evaluation form, risk assessment template).
8. Any evaluation or scoring criteria used to assess submissions, and any financial thresholds or delegated authority limits that determine escalation to executive or Board approval, including the point at which a case moves between the revenue and capital routes.
9. The policy or standard operating procedure governing the introduction of new medical devices and innovative technologies.
Response
This request concerns the Trust's governance and business case process for adopting new and innovative clinical technologies. To be precise about what I mean:
In scope: technologies that are novel to the Trust; implantable devices; high-cost or specialised devices; novel diagnostics; digital health or Software as a Medical Device; and, in particular, technologies that are subject to, or recommended by, NICE guidance (for example Medical Technologies Guidance, Diagnostics Guidance, Interventional Procedures Guidance, Technology Appraisals, or an Early Value Assessment). Also in scope is significant clinical capital equipment introduced through a business case, such as robotic surgical systems, theatre tables, imaging systems, and higher-value ward equipment where it forms part of a service change or investment case.
Not the primary focus: the routine replacement, medical equipment library, clinical engineering, or general estates and facilities procurement of established, commodity equipment on a like-for-like basis (for example standard beds or blood pressure monitors purchased as replacements). Please provide that process only if the same committee, template, or route also governs the introduction of the novel and innovative technologies described above, in which case please say so explicitly.
Where responsibility for the above is split across more than one committee or group (for example a medical devices or new products committee, a new interventional procedures committee, a capital investment group, and a digital or NICE-implementation route), please provide the information for each relevant committee and identify which one owns which category.
Request for recorded information
1. A copy of the current business case or application template(s) used to seek approval for the introduction of a new or innovative clinical technology as defined above, including implantable, high-cost, and specialised devices.
2. A copy of the capital business case template(s) used for significant clinical capital equipment (for example the Strategic Outline Case, Outline Business Case, and Full Business Case, or equivalent staged templates), where these are distinct from the template at (1).
3. The name of the committee(s) or group(s) responsible for approving each of the following, and confirmation of which committee owns each:
(a) new and innovative medical devices, including implantables and high-cost or specialised devices;
(b) novel interventional procedures or techniques;
(c) significant clinical capital equipment such as robotic systems and theatre tables; and
(d) digital health or Software as a Medical Device.
4. The Terms of Reference for each relevant committee.
5. The membership of each relevant committee by role or job title, and the name or job title of the chair or responsible officer.
6. The meeting frequency of each relevant committee, the scheduled meeting dates for the current and forthcoming year, and the deadline for submission of papers ahead of each meeting.
7. Any additional standard submission forms associated with the process (for example a new product or device request form, clinical evaluation form, risk assessment template).
8. Any evaluation or scoring criteria used to assess submissions, and any financial thresholds or delegated authority limits that determine escalation to executive or Board approval, including the point at which a case moves between the revenue and capital routes.
9. The policy or standard operating procedure governing the introduction of new medical devices and innovative technologies.
We have reviewed the response, providing the information would exceed the 18 hour threshold -please see suggested response :
Thank you for your Freedom of Information request regarding the Trust's governance and business case processes for the introduction of new and innovative clinical technologies.
We have considered the scope of the information requested. The request covers a number of different clinical technology categories and potentially multiple committees, governance routes and approval processes across the Trust. Responding fully would require the identification and review of information held across several departments and functions, including procurement, clinical services, medical devices/clinical engineering, digital, finance, capital and relevant governance committees.
Providing the information requested in points 1-8 would require the collation and review of a significant volume of documentation, including current templates, Terms of Reference, committee membership, meeting schedules, submission requirements, evaluation criteria and financial approval thresholds.
The work required to locate, retrieve and review the requested information would exceed the 18-hour appropriate limit set under Section 12 of the Freedom of Information Act 2000. The Trust is therefore unable to provide the information requested in its current form.
We would, however, be happy to consider a refined request which is narrower in scope and can reasonably be addressed within the appropriate time limit.
Documents
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